Xiant Forums / F.A.Q.'s / Using Filer / Xiant Filer

I don't use Filer's Topics feature. Can I disable Topics?

Moderator1 — Tue, 27 Apr 2010 14:53:46 GMT

Yes, you can disable Topics on the Topics tab of the Xiant Filer Options dialog.

The Xiant Filer user interface displays filing actions that I don't use. Can I customize Filer to show only certain filing actions?

Moderator1 — Thu, 03 Dec 2009 08:53:16 GMT

Yes, but only if you are using the latest version of Xiant Filer, which allows you to customize the appearance of the toolbar or Ribbon in Outlook. Only the move message filing action is required.

Similarly, you can also modify the number of quick pick buttons that Filer displays for each filing action. You might display additional quick picks to increase the likelihood that you can file a selected message with a single click. Alternatively, decrease the number of quick picks to conserve space on the toolbar or Ribbon. Note that changes you make to the displayed filing actions and quick picks also appear on the shortcut menu available by right-clicking a message (unavailable in Outlook 2003).

To customize the Filer user interface, go to the Customize Commands tab of the Xiant Filer Options dialog. If you don't see this tab and would like to customize Filer, upgrade to the latest version of Filer by selecting Check for Updates from the Xiant Filer menu or Ribbon tab in Outlook. The upgrade is free.

After I upgraded Filer, I noticed that the filing actions displayed on my toolbar have changed: now I see two additional filing actions (Move Previous from Sender and Move Previous from Thread). Can I restore the toolbar so that it appears as it did before?

Moderator1 — Thu, 03 Dec 2009 08:48:22 GMT

The latest version of Filer allows you to customize the appearance of the File user interface on the Customize Commands tab of the Xiant Filer Options dialog.

limit on Automatic Filing by Sender

provpa — Thu, 25 Jun 2009 09:40:50 GMT

Can this limit be modified in the registry, or will a future update eliminate this limit? This restriction makes Filer useless to me since it is not practical for me to limit my inbox that strictly.

Other than this issue, the software is great.

What types of items in Outlook can be added to a Topic?

Moderator1 — Wed, 15 Jul 2009 09:17:31 GMT

Only e-mail messages can be added to a Topic; other items such as tasks, contacts, or meeting invitations cannot be added to a Topic.

After I use Filer to moves messages, can Filer automatically mark the messages as having been read?

Moderator2 — Fri, 19 Jun 2009 12:40:39 GMT

Yes, but this is an optional setting. You can configure this behavior from the Xiant Filer Options dialog: on the Message Filing tab, select the Mark messages as having been read check box.

I typically file e-mail to the "Deleted Items" folder in Outlook, but Filer never recommends this folder. How do I configure Filer so that it recommends "Deleted Items"?

Moderator2 — Fri, 19 Jun 2009 12:40:15 GMT

By default, Filer excludes system folders such as "Deleted Items" and "Drafts" from its recommendations. You can change this behavior from the Xiant Filer Options dialog: on the Message Filing tab, select the Include Deleted Items folder check box.

When I file a message thread, how do I include messages from my "Sent Items" folder as well?

Moderator2 — Fri, 19 Jun 2009 12:39:42 GMT

The first time you use Filer to move a message thread, Filer displays a dialog asking if you would like include Sent Items as well. To make this behavior permanent, select the Remember my answer check box and click OK.

Alternatively, you can also modify this feature on the Message Filing tab of the Xiant Filer Options dialog.

Can I use Filer to automatically file e-mail?

Moderator2 — Fri, 19 Jun 2009 12:39:17 GMT

Yes, an optional automatic filing feature moves email received in the inbox from a particular sender to a designated folder. As part of this feature, you can also specify a delay of anywhere from 5 minutes to two weeks before Filer moves received messages from that sender. Before you can set up automatic filing, you must first enable the feature on the Xiant Filer Options dialog.

To set up automatic filing for a sender, select a message in the Outlook message list from the sender, then select Automatic Filing by Sender from the Xiant Filer menu or Ribbon tab.

Can I file multiple message threads simultaneously?

Moderator2 — Fri, 19 Jun 2009 12:38:47 GMT

Yes, Filer allows you to move multiple threads simultaneously. To do so, select multiple messages (at least one from each of the threads you want to move) and then perform a move thread action.

How do I file all messages I have received from a specific sender?

Moderator2 — Fri, 19 Jun 2009 12:38:11 GMT

Filer offers a move from sender filing action, which moves all messages from the sender of a selected message to a destination folder.

Note that a move previous from sender variation is also available for this filing action, which moves all messages received from the sender prior to the selected message. For Outlook 2003 users, this filing action is only available from the Xiant Filer menu in the Outlook window.